New technology has made it easier than ever for hackers to steal your clients' information. Here's how to detect fraud using transcripts.
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Tax return fraud has skyrocketed in the past few years. The emergence of new technologies has allowed hackers and criminals to find many new ways to steal taxpayers’ information in order to falsify tax returns. And with the introduction of e-filed tax returns on the state and federal level, taxpayers have had their information stolen more often than ever.
The surge in popularity of identity theft through tax returns has resulted in tax practitioners going to great lengths to protect their clients’ information through measures such as password protected documents, encrypted websites, and secured servers. Identity fraud is an extremely serious crime that can leave the victim in debilitating circumstances, and therefore, information security has become a paramount part of a tax practitioner's business.
Generally, tax return fraud occurs when the perpetrator files a false tax return using a fake W-2 with the taxpayer’s full name, social security number, and birthdate. Once filed, the perpetrator deposits the fraudulent tax return into a prepaid debit card that is cashed immediately. Tax return fraud often occurs early in the tax season––perpetrators want to ensure that they file their fraudulent returns before the taxpayer files their real return and before the IRS obtains the correct W-2 information from the taxpayer’s employer.
IRS tax transcripts essentially summarize the IRS’ records of a taxpayer's’ tax returns. Transcripts are faster and easier to obtain than actual copies of the returns themselves.
Transcripts can be ordered over the phone at 1(800) 908-9946 or by mail or fax. It is generally easier to obtain them online at the IRS's Get Transcripts portal, as seen below:
As a tax professional, if you are alerted to any sort of suspicious activity about your clients’ tax returns, then you should immediately pull and review your client’s tax return transcripts. For example, if the IRS contacts your client regarding income they didn’t earn or a rejected return that they did not file, then they may be a victim of identity theft.
Authorized tax practitioners are able to access their clients’ transcripts online through the IRS portal if there is an active Power of Attorney on file with the IRS. This portal will allow you to view tax return and wage/income transcripts that will allow you to immediately determine if information was falsified using your clients’ identity.
Lastly, you should counsel your clients to retain copies of their tax returns in the event that there is suspicious activity under their name or social security number. Taxpayers can use those copies of the returns to compare line items and determine if identity theft did occur.
If you believe that identity fraud has occurred, you will need to immediately call the IRS in order to alert them of the situation. The IRS has a specialized unit that deals with identity theft. The Identity Protection Unit has useful information on their website, and the contact number for victims of potential victims of identity theft is 1(800) 908-4490.
The taxpayer will likely need to also fill out an Identity Theft Affidavit, IRS Form 14039, so the IRS can begin investigating the case. The IRS will ask for a correct copy of your client’s tax return with the affidavit as well. Once these steps are completed, the IRS will assign the taxpayer an Identity Protection Personal Identification Number (IP PIN) that the taxpayer will use to file their tax return safely.
All taxpayers are eligible to obtain an IP PIN on the IRS website for additional protection against identity fraud. This protection is not foolproof, as the IRS has had to suspend the program in the past due to hackers stealing information once again.
Tax practitioners should be proactive in protecting their clients’ information. Being aware of tools like tax return and wage/income transcripts can help you maximize the security of your clients’ information in an increasingly technological world.
Learning how to effectively use transcripts in your tax practice can save you hours per case. Get a crash course in how to get access to transcripts and better use them in our ebook, IRS Transcripts: An Easy-to-Understand Guide, which you can download for free!
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Canopy takes the headaches out of client management by offering a way to keep client info organized.
I love how easy it is to setup a new client in this software. Once set up, it's one click to get IRS transcripts downloaded for my review. This saves me at least an hour each week in comparison to the software I used to use.
This makes workflow for tax resolution manageable. This business is a bunch of hurry up and wait. This system helps to refresh my memory while transitioning to different clients.
The ability to securely share documents with clients as well as complete POAs from client contact data already in Canopy. The ability to route workflow between team members with color coded statuses allows us to work efficiently.
Cool features, outstanding customer service, constantly updating to make it better. I love that I can upload files easily to a secure client portal and we don't have to email files anymore. Absolutely can't imagine not having this software.
It's safe and secure. Clients are able to upload documents and the documents are saved their portal which as a result, keeps us better organized. The task feature keeps us organized and we know exactly the status of each client.
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